Email is central to all business communications since the past decade, not only because it is easy but is also formal, secure and private at the same time. As the complexities of communications in business increased, there came a new wave of email hosting services, like
Zoho Mail, not just to send and receive your mails with your own custom domain name, but also for additional services like data security, anti-spam, anti-virus filters etc. These
email hosting providers are super reliable and you can outsource the management of your domain emails to them and focus on the more demanding aspects of your business instead. However, before choosing your email host there are many criteria to judge which hosting provider suits best for your business needs, especially if you are a fresh face in this field. In that case, this article will be of value to you to know what all things to look for in a good email hosting provider and how Zoho Mail has the potentialities of becoming your immediate choice.
Zoho Mail- An overview
Zoho Mail is one among the cluster of products from Zoho Corporation (formerly known as AdventNet INC.), and was launched in October 2008. It is a secure, encrypted and ad-free email service that comes with a multitude of applications such as Calendar, Notes, Tasks, Bookmarks, Contacts equipped with several other collaboration tools designed on a user-friendly interface all under one umbrella.
Zoho Mail is an innovation in itself with a mailing service that has all social media features. Unlike normal mails which are characterized by long threads and formal subject and signature, Zoho mails are in the form of Streams where you can tag, comment and share files with the ease of using a social media platform. Let’s closely examine some important features that makes Zoho Mail stand out from the rest.
Salient Features:
• Email Suit
Zoho Mail comes with a suite of applications like Notes, Tasks and Calendar, each of them integrated with your Inbox to keep a tab on your upcoming events, due dates and Deadlines. It also has a Contacts tab where all your contact information are stored and you can send a mail by auto-filling email ids from the address book without having to look up every time.
• Control Panel
One can manage all information, user account settings, and general organizational settings, configure spam policies, set up restrictions etc right from the well-designed, intuitive and user-friendly Dashboard or Control Panel
• Customized Domain name
Having your own custom domain email is very important not only to give your official communications a reliable and authentic touch but also to enhance your Brand Visibility, Credibility and Consistency. With Zoho Mail you can choose and purchase your own domain (for e.g.
[email protected]) and also manage and set-up multiple business email accounts under a single domain name all at one place.
• Secure Emails & Unparalleled Privacy
Zoho Mail keeps your security and user data privacy at foremost priority with various security features like Two-factor authentication, Encryption of emails both at rest as well as in transit, DMARC, Spam filtering, Malware Detection etc.
• Enterprise Hosting
The premium plan of Zoho Mail offers a variety of exclusive enterprise features tailor-made for your company by identifying your specific needs. It is equipped with S/MIME for additional Data Privacy, Huge attachment limit up to 250 MB, Email Retention and eDiscovery, Resource Booking and White Labeling features to meet the growing needs of your organization.
• Collaboration
Zoho mail revolutionizes your Inbox with Social media style chats replacing the long email threads with Streams. You can tag a group member easily and share information without having to cc or forward. You can also add ‘posts’ on your team’s ‘Wall’ where others can even like and comment and also assign tasks to each team member or post ‘stick notes’ for all to see.
• Hassle free Migration
The transition from your old mailing service to Zoho Mail is made smooth and hassle-free with Zoho mails quick and flexible migration tools. It seamlessly migrates all your emails, calendars, notes, contacts and all other data stored from any service such as G Suite, Office 365, Exchange etc. through a one-click migration process.
• Mobile Access
You can also access all the above features from anywhere in the world using specially designed mobile apps for both iOS and Android versions.
Zoho Mail Integrations
- Zoho Mail makes your workflow as seamless as possible through Integrations with other apps, both within the Zoho Suite as well as third-party applications. You can get started by going to Settings and clicking on the Integrations card. Under the In-house tab, you can view all app integrations created by Zoho Mail while under the Other Apps tab you can make your custom app integrations using Developer Space.
- Zoho People Integration: A Human Resources Management App with a database of information of all the employees of the organization which can be accessed from Zoho Mail via Integration.
- Zoho Meeting Integration: A Web conferencing software to view, schedule, initiate and conduct online meetings or Webinars from within your Zoho mail.
- Zoho Cliq Integration: Allows to chat with your contacts directly through Zoho Mail’s interface.
- Zoho Projects Integration: Lets you create, assign or receive Project Tasks from Zoho Projects via Zoho mail and many more features.
- Alexa Integration: Amazon’s Virtual Assistant Alexa can be integrated with Zoho Mail to send voice-commands to fetch new emails or to send, reply, forward emails etc.
- Zapier Integration: Connecting Zoho Mail to Zapier lets you integrate different apps across the web to automate the information flow from one app to the other.
- Other App Integrations like Automate.io Integration, Zoho mail’s Plugin for WordPress, Blendr.io Integration, Integromat Integration, CRM Add on and Workato Integration are built-in
- Developer Space: Additionally, Developer Space in Zoho mail is equipped with a variety of tools to integrate any third-party application with Zoho Mail or even to create your own custom extensions inside Zoho Mail.
Pricing and Plans:
Zoho mail has two Plans to suite a wide range of clients as below:
- Mail Lite: Rs 58.33/user/ month (for 5GB per user) and Rs 75/user/month billed annually. It includes features like Email hosting for multiple domains, Domain Aliases, Email routing, Email Recall, Steams, eWidget and Developer Space, Tasks, Notes, Bookmarks, Calendar, Huge Attachments up to 250 MB, Mobile apps etc.
- Mail Premium: Rs 199/user/month billed annually which includes all features of Mail Lite plus additional features like Huge attachments up to 1GB, Archival and eDiscovery, Email Backup and Restoration, White Labeling, S-MIME, Resource Booking etc. This plan comes with a 15-Day free trial period.
One can also get an ensemble of secure business email and online office apps like File manager, Word processor, Spreadsheet, Presentation Software, Instant Chat Communication, Meeting Software etc. with Zoho WorkPlace at plans starting at Rs 99/user/month billed annually
1.1(5 reviews)
French M.
POOR
SO ANNOYING!!!!
22 Aug 2021
I have had this service for few years out of lack of time to find another mail service provider. There has NEVER been a year where I have had no issues with it. As of today I have had two days unable to login because Zoho's system will not send my verification code. Can you imagine paying for this crap?! I am locked out of my work and unproductive because of my own dependency on an undependable mail service. This does it for me though. I am DONE with them!
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